The PDF file has to be in PDF/A format in order to be archived (Archives Act, 1994).
The PDF file has to be accessible (Act on the Provision of Digital Services, 2019; Directive (EU) 2016/2102, 2016).
If you have to choose one or the other, for example as a Mac user, choose accessibility, as the file to be made accessible may be able to be converted to PDF/A afterwards.
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Act on the Provision of Digital Services. (15.3.2019/306). Finlex. https://www.finlex.fi/fi/laki/ajantasa/2019/20190306
Archives Act. (23.9.1994/831). Finlex. https://www.finlex.fi/fi/laki/ajantasa/1994/19940831#a16.12.2016-1146
Directive (EU) 2016/2102. (2016). Directive (EU) 2016/2102 of the European Parliament and of the Council on the accessibility of the websites and mobile applications of public sector bodies.. EUR-Lex. http://data.europa.eu/eli/dir/2016/2102/oj
First, check the accessibility of the file in the word processing program.
Make your documents accessible to users with disabilities. The word processing program does not know which text you have intended as a title and which is plain text if no styles have been used, i.e. those errors are not reported by the checking tool.
From the File - Properties menu, check that the name is the same as the name of the thesis (no subtitle) and that the author is your own name.
Name your thesis as Uwasa_year_Familyname_First-name.pdf
do not use full stops other than for file extension
characters allowed are numbers, letters, _ and -
avoid å, ä, ö, special characters and space (~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ' " | )
That your thesis is finished, and that
that you can submit your thesis only once, and
that your thesis data can be found online, e.g. by Google search, and that
If you have written your thesis for a company, ensure that the company is aware of the online visibility of thesis data.
| Use e.g. Chrome or Firefox as a browser, saving may not be possible with Internet Explorer. |
Osuva is using automated keywords. Only words that can be found in YSO are accepted as keywords.
When you save your thesis to Osuva, you have to choose with which rights the reader can use your work.
The purpose of the keyword is not to be unique but to help the reader find jobs related to a specific field and topic.
Osuva uses FintoAI, a service for automated subject indexing based on machine learning and language technology, which makes keyword suggestions based on the file. In addition to these, you can also save other words found in the General Finnish Ontology YSO.
If you are copying the abstract from a word processor such as Word, delete the byte lines in the form.
Insert one blank row between paragraphs. In the preview of the saving, Osuva will show the summary without the paragraph spacing, even though the final version will include it.
If the thesis is written in English, the abstract should be written in Finnish or Swedish. If the author's language of education is not Finnish or Swedish, the abstract can be written in English or in a language agreed with the supervisor. If you wish to save the abstract in another language, please use the same field. If there is more than one abstract, the abstract in the same language as the thesis must be added to Osuva first, even if the order in the thesis is different.
After you have submitted your thesis, it will be reviewed. When you have submitted your thesis in Osuva and emailed it to your supervisor and Education Services, a 30 day review period starts, during which your thesis will be graded (University of Vaasa Degree Ordinance, Section 16). The examiner of a Bachelor’s thesis is the teacher (supervisor) of the thesis. The thesis will be graded on a scale from 0 to 5 (failed, sufficient, satisfactory, good, very good, excellent) or i, a, b, nons, c, m, exim and l.
In case of any ambiguity, the file saved in Osuva can be compared with the version returned to the supervisor, for example.
When your thesis is graded, the grade will be recorded in the student data system and you will receive a copy of the review.
When your Master’s thesis is graded, the examiner(s) will send it to Education Services and the proposed grade will be emailed to you before approval by the Dean of the School. The Dean will confirm the grade according to a timetable announced on the university website. Education Services will send you a copy of the review form after the Dean’s decision.
Master’s theses are visible in Osuva when they have been approved at the university unit.
If you find errors in your thesis immediately after submitting it in Osuva, contact Education Services. Please note that the 30 day review period starts all over if you add a new file to Osuva.
If you find errors in your thesis after it has been approved and published in Osuva
For more information about the thesis process check your supervisor, links below, or the Education Services.
With technical problems at Osuva osuva@uwasa.fi and with authentication issues it@uwasa.fi.
Bachelor’s theses:
Business Studies: Salla Järvisalo
Technology, Industrial Management and Information Systems, Administrative Sciences: suoritukset@uwasa.fi
Communications: Salla Järvisalo
Master’s theses:
Communications: Hanna Korpela
Information Systems: suoritukset@uwasa.fi
Technology: suoritukset@uwasa.fi
Industrial Management, Industrial Digitalisation, Industrial Systems Analytics, Smart Energy: suoritukset@uwasa.fi
Business Studies: Leena Larimo
Administrative Sciences: Marja Vettenranta
Licentiate theses:
Juuli Honko
