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Guide for publishing Licentiate and Master's theses: Create PDF/A

This guide you can publish your thesis in the Osuva Publication Archive

PDF file to be saved in Osuva

Requirements for the PDF file

The PDF file has to be in PDF/A format in order to be archived.

The PDF file has to be accessible.

Name of the PDF file

Name your thesis as UniVaasa_year_Familyname_First-name.pdf

  • characters allowed are numbers, letters, _ and -

  • do not use full stops other than for file extension, or special characters (~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ' " | )

How to create a PDF/A file for archiving with different softwares

Office Word is in Tritonia and classroom computers.

Other tools: Online conversion tool and LaTeX.

Accessible PDF file

The accessible PDF file is a file that can be accessed with assistive technologies such as text to speech (TTS) functionality. If you have used Word, LibreOffice or the like to write your work, and the headlines, spreadsheets, and image tools in these programs, you can create an accessible PDF file. LaTeX can also make an accessible PDF file for text and tables, but alternative texts for images must be added separately afterwards.

Alternative text for images, i.e. alt text

If a picture is worth a thousand words, then alt text is a summary of those words. Alternative text is not the same as caption. Use short sentences and clear language. Although the alternative text is very short and not an entire sentence, use a full stop at the end of the text.

File format

The file format for an accessible PDF file is PDF/UA. However, the reliability of archiving is a priority with theses, so the PDF/A file format is used when creating a thesis.

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