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Guide for publishing Licentiate and Master's theses

With this guide you can publish your thesis in the Osuva Publication Archive.

PDF file to be saved in Osuva

Requirements for the PDF file

The PDF file has to be in PDF/A format in order to be archived (Archives Act, 1994).

The PDF file has to be accessible (Act on the Provision of Digital Services, 2019; Directive (EU) 2016/2102, 2016).


Act on the Provision of Digital Services. (15.3.2019/306). Finlex.

Archives Act. (23.9.1994/831). Finlex.

Directive (EU) 2016/2102. (2016). Directive (EU) 2016/2102 of the European Parliament and of the Council on the accessibility of the websites and mobile applications of public sector bodies.. EUR-Lex.

Name of the PDF file

Name your thesis as Uwasa_year_Familyname_First-name.pdf

  • do not use full stops other than for file extension

  • characters allowed are numbers, letters, _ and -

  • avoid å, ä, ö, special characters and space (~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ' " | )

Accessible file

An accessible file is a file whose content can be accessed with assistive technologies, such as a screen reader. A suitable structure for the file, such as the use of heading styles, the structure of tables and the text equivalents of images are part of accessibility. If you have used Word, LibreOffice or the like to write your work, as well as the heading styles, table and image tools in these programs, you can create an accessible pdf file.

The file to be saved to Osuva must be accessible.

Alternative text for images, i.e. alt text

If one picture is worth more than a thousand words, then the alt text is a summary of those thousand words. Alt text is not the same as caption.

File format

The file format of the accessible pdf file is PDF/UA. In the thesis, however, the reliability of archiving is a priority, so the PDF/A file format is used when creating the thesis.



First, check the accessibility of the file in the word processing program.

Make your documents accessible to users with disabilities. The word processing program does not know which text you have intended as a title and which is plain text if no styles have been used, i.e. those errors are not reported by the checking tool.

From the File - Properties menu, check that the name is the same as the name of the thesis (no subtitle) and that the author is your own name.

Word and LibreOffice

  • Select the Export function.
  • Select Create PDF or XPS Document.
  • Before pressing Publish, select Options.
  • Word: Under Include non-printable information, select the option Document structure tags for accessibility.
  • Word: Create bookmarks using Headings.
  • LibreOffice: Export bookmarks.
  • Select PDF/A compliant (ISO 19005-1 compliant PDF/A).


Other programs

The computers in the university's computer classes have PDF-XChange, which can be used to convert a finished PDF file into PDF/A format.

For paid software for processing PDF files, you can use a free trial, such as Serif Labs Affinity Designer or Adobe Acrobat Pro.

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