Publishing in the university's own series

Schedule

Send print-ready material, also reprint rights for articles no later than six weeks before the public defence.

Make sure that your dissertation will be ready in time! The timetable may be extended for several reasons:

• holidays, usually in July and December
• multiple dissertations waiting in October-November and April-May
• the author has not used the publication template
• language check has not been done
• permissions to use pictures, figures, or articles are not correct
• alternative texts for pictures or figures are missing

Before you send the material

1. Use our template.
   • Choose the template for the printed publication.
2. Check language, layout and settings.
3. Get necessary reprint rights.
4. Check that you have all the needed material.
   • Monograph as a whole or the Introduction part of a publication-based dissertation as a Word document or PDF file made with LaTeX.
   • Reprint permissions.
   • Articles in the format permitted by reprint permissions.
   • Fill in the publication agreement.

• Send the material at least six weeks before the public defense.

When you have sent the material

Riikka Kalmi checks the abstracts.

Merja Kallio produces the first pages and covers and finalizes the layout.

5. Please notify whether you need additional books besides the 20 author's copies funded by the Publishing Committee.
   • Notify the billing address. If the delivery address is other than the University of Vaasa, please include the delivery address.
6. Check the PDF file carefully.

Before the printing house

7. Permission from the School board meeting.
8. You have approved the PDF file.

The printing house

9. Check that the proof corresponds to the file you have accepted.
   • The proof is in size B5, the first page is b&w, and the horizontal pages are vertical.
10. After you and Merja Kallio have accepted the proof, the printing process will start at the printing house and Merja Kallio will add the publications information to Osuva. The PDF file will be accessible on the nailing day.

Newshub: Academic traditions – why do you nail a dissertation?

Press release

11. Write a text for your press release and arrange your photograph 4 weeks before the defense.

Books arrive

12. Tritonia's custodians receive the packages, prepare the nailing copy, pack your own copies separately and deliver them to Tervahovi.

Online

All university publications are freely available online in the publications archive Osuva which supports the open access publication policy. Dissertations become available in the publications database on the day of the public display, "naulaus".

Print

60 copies of the dissertation are ordered and distributed as follows:

• 6 copies to the Finnish legal deposit libraries
• 1 copy to Tritonia Academic Library
• 1 copy for the public display, "naulaus"
• 20 copies to the author

The author may order more copies at the price of the printing costs. If you wish to order extra copies, please inform the Publications Secretary before any material is sent to the printing house.

Distribution

Depending on the printing house, about 30 copies will be left for distribution.

The doctoral candidate takes care of the following distribution:

1. Rector, book a time with the rector's assistant for a personal visit
2. Dean of the School
3. Custos
4. Opponent/-s
5. Pre-examinators
6. Member of the grading committee
7. Professors and doctoral students in your own major
8. Head of the Administration in your own school
9. Others, discuss with your supervisor

Other members of the university can download their own copy of the doctoral dissertation in electronic format.

The doctoral candidate should discuss all arrangements concerning the dissertation process with the school staff responsible, since each school follows its own procedures.

• Publishing Committee at Messi
• Rector's assistants, tel. 029 449 8076
• Tritonia's custodians, tel. 029-449 8250
  tritonia.custodians@uwasa.fi



See updated information at https://www.uwasa.fi/en (personnel search, on the front page of the website).