Publishing in the university's own series

Schedule

Send print-ready material, also reprint rights for articles no later than six weeks before the public defence.

Make sure that your dissertation will be ready in time! The timetable may be extended for several reasons:

• holidays, usually in July and December
• multiple dissertations waiting in October-November and April-May
• the author has not used the publication template
• language check has not been done
• permissions to use pictures, figures, or articles are not correct
• alternative texts for pictures or figures are missing

Before you send the material

1. Use our template.
   • Choose the template for the printed publication.
2. Check language, layout and settings.
3. Get necessary reprint rights.
4. Check that you have all the needed material.
   • Monograph as a whole or the Introduction part of a publication-based dissertation as a Word document or PDF file made with LaTeX.
   • Reprint permissions.
   • Articles in the format permitted by reprint permissions.
   • Fill out the publication agreement form.

• Send the material at least six weeks before the public defense.

When you have sent the material

Publishing services produces the first pages and covers and finalizes the layout.

5. Please notify whether you need additional books besides the copies funded by the Publishing Committee.
   • Notify the billing address. If the delivery address is other than the University of Vaasa, please include the delivery address.
6. Check the PDF file carefully and accept it.

Press release

7. Once you have been granted permission for the public defence, fill out the dissertation announcement form, no later than 4 weeks before your defense. If you have any questions regarding the dissertation announcement, please contact the University’s Communications Unit viestinta@uwasa.fi.

Before the printing house

8. Permission from the School board meeting.
9. You have approved the PDF file.

The printing house

10. If you spot any errors after this point, please write an errata. Please ask the Publications Services team for the template.
11. The information and file for the dissertation is added to Osuva, and the file will be available there on the nailing day.

Books arrive

12. Tritonia's custodians receive the packages, prepare the nailing copy, pack your own copies separately and deliver them to Tervahovi. Take care of distribution.

Newshub: Academic traditions – why do you nail a dissertation?

Online

All university publications are freely available online in the publications archive Osuva which supports the open access publication policy. Dissertations become available in the publications database on the day of the public display, "naulaus".

Print

40 copies of the dissertation are ordered and distributed as follows:

• 6 copies to the Finnish legal deposit libraries
• 1 copy to Tritonia Academic Library
• 1 copy for the public display, "naulaus"
• The doctoral candidate takes care of the following distribution:
  1. Rector, book a time from the rector's assistant for personal visit.
  2. Dean of the Faculty
  3. Opponent/-s (pdf-version as soon as possible and hard copy right after it is out of the printing house)
  4. Custos
  5. Pre-examinars
  6. Professors and doctoral students in your own major as agreed 

If you take all the books, remember to bring them to the public defence as well.

Others, discuss with your supervisor.

Other members of the university can download their own copy of the doctoral dissertation in electronic format.

The doctoral candidate should discuss all arrangements concerning the dissertation process with the school staff responsible, since each school follows its own procedures.

The author may order more copies at the price of the printing costs. If you wish to order extra copies, please inform the Publishing services before any material is sent to the printing house.

• Publishing services julkaisut@uwasa.fi
• Publishing Committee at Messi
• Rector's assistants, tel. 029 449 8076
• Tritonia's custodians, tel. 029-449 8250
  tritonia.custodians@uwasa.fi



See updated information at https://www.uwasa.fi/en (personnel search, on the front page of the website).