Open access does not automatically mean that the article can be used freely, it is still subject to copyrights. However, the publisher can give the reader different rights by using the Creative Commons license. If the article has any kind of CC license, it can be added to an article-based dissertation without asking permission.
Reprint permits must be forwarded to the publication process along with other materials.
Please note that reprint rights for some articles might not be free and there might be an embargo period when publishing online.
In addition to the text of an article, the layout or fonts of an article might be subject to different copyrights and licenses. The best option is to use the latest version before the publisher´s edit (post-print, AAM, final draft). If the publisher grants the permission to use a published article, make sure that you send the publication services a file with embedded fonts.
If you use these permit conditions, inform the publication services, and you do not have to send anything. If you have a permit other than these, send it to the publication services.
Follow the link of your article titled, for example, ”Reprints & Permissions” or ”Get Permissions”. The link will take you to RightsLink, where you will add the required information. The permit given by RightsLink to use an article as you wish can be anything from a message of a few lines to a carefully specified permit text of many pages. For example, Springer, Taylor & Francis and Wiley use RightsLink with their publications.
Does the publisher provide the required information for reprinting articles? Send the link to the publication services.
Check the publication contract you signed. Did you give the copyrights to the publisher? If that is the case, you have to ask for a reprint permit.
I have published (together with XX) the below article/paper as a part of your journal/conference proceedings/? in 20XX.
I’m asking your permission to republish/reuse my/our article in my doctoral dissertation, in both the digital and print version? The article in question is "NAME OF THE ARTICLE", author/s First Name Surname (and First name Surname).